Service Charge Budget Excel
Budget, levies, arrears & sinking fund for OMCs
- Budget in the 9 categories of the MUD Act, vs actual
- Levy per unit from the lease share or floor area
- Arrears aged 0–30 / 31–60 / 61–90 / 90+ days
One-off purchase – no subscription
PSCS Template Excel
Site safety records for the PSCS and main contractor – inductions, sign-in, permits, inspections, toolbox talks, RAMS and actions
€89incl. VAT
The site records a PSCS keeps every day – in one workbook that tells you what needs attention
10sheets
3,000sign-ins · 300 people
0macros
- Induction register with Safe Pass and CSCS card expiry – expired, missing or expiring cards flagged
- Daily sign-in / sign-out that flags anyone not inducted or with an expired card on the day
- Permits to work for hot works, confined spaces, excavations, work at height, isolations and lifts – checked to the minute
- Weekly site inspection with 58 checks in 13 areas, a score per week and the last result of every check
- Toolbox talks with attendance, RAMS received and reviewed per subcontractor, incidents and actions with owners
- Dashboard with who is on site, active permits, open actions and a 'what needs attention' list
STARTSETTINGSINDUCTIONSSIGN-INPERMITSINSPECTIONSTOOLBOX TALKSRAMSINCIDENTS & ACTIONSDASHBOARD
Found an error in the template? We'll fix it – or refund you.
Inductions, permits, inspections and toolbox talks – the site safety records kept up to date
Induct every person with their Safe Pass and CSCS details, log who is on site each day, issue and close permits, tick the weekly inspection and record toolbox talks, RAMS and actions – and see on one dashboard what needs dealing with today.
On most small and medium sites the PSCS paperwork lives in a ring binder, a sign-in book at the gate and a few loose spreadsheets. When the client, the PSDP or an HSA inspector asks who was on site, whether a permit was closed out or when the roofers' RAMS were accepted, it takes time to find – and an expired Safe Pass or an open action is easy to miss.
This workbook keeps the construction-stage site records together. Each person is inducted once, with their Safe Pass and CSCS card expiry; the daily sign-in picks up their company and flags anyone not inducted or with an expired card. Permits show 'valid until' and their status to the minute, the weekly inspection gives a score and a list of ✗ items, toolbox talks record who attended, and RAMS and actions show what to chase. It sits alongside your construction stage Safety and Health Plan – it does not replace it.
Without a template
- Inductions, sign-in sheets and permits in separate binders
- Expired Safe Pass or CSCS cards spotted too late
- Permits issued but never closed out, RAMS not reviewed in time
- No quick answer when the client, PSDP or HSA asks
With ExcelGrand
- One workbook for every site register, linked by name and company
- Card expiry checked at induction and on every sign-in
- Permit and RAMS status worked out for you, with what to chase
- A dashboard and a 'what needs attention' list for today
What's in the file
START
Key figures, quick links and a step-by-step guide.
SETTINGS
Project and duty holders (client, PSDP, PSCS), the HSA notices – AF1 sent by the client and AF2 by the PSCS, flagged if they do not match – key dates and warning windows, permit types with hours valid, the companies on site with their status, and your toolbox talk topics with how often to repeat them.
INDUCTIONS
Everyone inducted (up to 300): company, role, Safe Pass and CSCS card with expiry dates, signed, first aider – status, days to expiry, last day on site and toolbox talks attended.
SIGN-IN
Daily sign-in / sign-out (3,000 lines): company from INDUCTIONS, hours on site, and a check that flags anyone not inducted or without a valid card on that day.
PERMITS
Permits to work (200): type, location, work, company, holder, issued and 'valid until', close-out and fire watch – status Active, Expires soon, Expired – close out, Closed or Cancelled.
INSPECTIONS
Weekly site inspection: 58 checks in 13 areas (scaffolding, excavations, plant, housekeeping, PPE, signage and more) × 52 weeks with ✓ / ✗ / N/A, a score and ✗ count per week.
TOOLBOX TALKS
Toolbox talk register with date, topic, who gave it and to whom, plus an attendance log (one line per person per talk).
RAMS
Risk assessments and method statements received from each contractor: received, reviewed, decision, briefed to workers – status and days waiting.
INCIDENTS & ACTIONS
Inspection findings, unsafe acts and conditions, near misses and accidents, each with an action, owner and due date – plus injury details and an 'over 3 days' reminder.
DASHBOARD
On site today, active permits, open actions, lost-time-free days, four charts and a 'what needs attention' list with links to each register.
Take a look inside
Specifications
Format.xlsx
RequiresExcel 2016+ / Microsoft 365
Sheets10
Capacity300 people · 3,000 sign-ins · 200 permits · 150 RAMS · 300 actions
RegistersInductions, sign-in, permits, inspections, toolbox talks, RAMS, incidents
MacrosNone
Who is it for?
- Main contractors acting as PSCS
- Site managers and contracts managers
- Safety advisers and consultants
- Small and medium builders and developers
- Subcontractors appointed as PSCS on smaller jobs
Frequently asked questions
What is a PSCS in construction?
The Project Supervisor Construction Stage (PSCS) is the duty holder appointed by the client under the Safety, Health and Welfare at Work (Construction) Regulations 2013 to coordinate safety and health during the construction stage. The PSCS prepares and develops the construction stage Safety and Health Plan, coordinates the contractors on site and organises things like site rules, inductions and cooperation between trades. On many projects the main contractor is appointed as PSCS.
Where can I find a free template for a Site Specific Safety Plan?
The HSA's BeSMART.ie service has a free construction stage Safety and Health Plan template for the PSCS. This workbook is not a plan template – it is the set of site registers that sits alongside the plan: inductions, daily sign-in, permits to work, weekly inspections, toolbox talks, RAMS and actions.
When should a PSCS be appointed?
Under Regulation 6 of the 2013 Construction Regulations the client appoints a PSDP and a PSCS in writing where more than one contractor is involved, where the work involves a particular risk (such as those in Schedule 1), or where the project must be notified to the HSA (over 30 working days or 500 person-days). The PSCS is appointed before construction work starts. This workbook records the appointments and notices – it does not decide whether they are needed.
What do PSDP and PSCS stand for?
PSDP is the Project Supervisor Design Process, who coordinates safety in the design and prepares the preliminary Safety and Health Plan and the Safety File. PSCS is the Project Supervisor Construction Stage, who coordinates safety on site while the work is carried out. Both are recorded in SETTINGS together with the client and the HSA notices (AF1 from the client, AF2 from the PSCS).
Does the workbook check Safe Pass and CSCS cards?
It checks the expiry dates you enter. INDUCTIONS flags expired, missing or soon-to-expire Safe Pass and CSCS cards, and each daily sign-in is checked against the card dates on that day, so anyone not inducted or with an expired card shows up in red. It does not verify cards with SOLAS – always see the card itself.
Is this the Safety File handed over at the end of the project?
No. The Safety File is compiled by the PSDP and handed to the client at the end, with information needed for future maintenance and work on the building. This workbook holds the construction-stage site records kept by the PSCS – some of that information can help when the Safety File is put together.
Guide for this template
- PSCS vs PSDP: Who Does What, and the Site Records to KeepWhen a client has to appoint a PSDP and a PSCS under the 2013 Construction Regulations, what each one does, the eight records a PSCS should be able to show, and a six-week job that two Saturdays make notifiable.
Other templates you may need
Fire Safety Register Excel
Fire safety log book with due-date alerts for Irish buildings
- Weekly fire alarm test log with call point rotation
- Monthly checks of fire doors, escape routes and emergency lighting
- Service due dates for extinguishers, alarm and other equipment
Risk Assessment Template Excel
Hazard register, 5×5 risk matrix, action plan & Safety Statement checklist
- Hazard register by area with who is at risk and existing controls
- 5×5 likelihood × severity scoring with colour-coded ratings
- Action plan with owner, target date from the rating and overdue alerts
PSCS Template Excel
Site safety records for the PSCS and main contractor – inductions, sign-in, permits, inspections, toolbox talks, RAMS and actions · €89
PSCS template in Excel – site safety records, site induction register, permit to work and toolbox talk register
A PSCS template for the day-to-day site records: a site induction register with Safe Pass and CSCS expiry dates, a daily sign-in sheet, a permit to work template (including a hot work permit, confined space entry and excavation permits) and a weekly site inspection checklist covering scaffolding, excavations, plant, housekeeping, PPE and signage.
It also works as a toolbox talk register with attendance, a RAMS register for the method statements your subcontractors send in, and a log of near misses, accidents and corrective actions – the site safety records for small and medium construction sites in Ireland (not the PSDP's Safety File), with a dashboard showing what needs attention.
PSCS Template Excel€89