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One-off purchase – no subscription
Calibration Log Template Excel
Calibration register & log for ISO 9001, ISO 13485 and GMP sites in Ireland
€69incl. VAT
Every instrument, every certificate – and what is due next
10sheets
100instruments · 400 results
0macros
- Equipment register with last calibration, next due date and status
- As-found / as-left results: error, % of tolerance and Pass / Borderline / Fail
- Uncertainty and TUR checked on every certificate
- Out-of-tolerance impact assessment with days at risk
- Due list and 12-month calibration plan with cost
- INAB / UKAS providers, accreditation checks and reference standards
STARTSETTINGSEQUIPMENT REGISTERCALIBRATION LOGDUE LISTANNUAL PLANOUT OF TOLERANCETUR & INTERVAL REVIEWPROVIDERSDASHBOARD
Found an error in the template? We'll fix it – or refund you.
A calibration log that tells you what is due – and what a failed calibration means for your product
Register every instrument once and log each certificate. The workbook works out the next due date, pass or fail against tolerance and uncertainty, the TUR, and which failures still need an impact assessment.
In most Irish plants and labs the calibration system is a spreadsheet with a list of gauges and a column of due dates – and a folder of certificates nobody reads until the auditor asks. What was the instrument reading before it was adjusted? Was the uncertainty good enough for that tolerance? And when a gauge fails, what did you check with it since it was last OK?
This workbook answers those questions. The equipment register holds each instrument with its range, resolution, tolerance and interval; the calibration log records the as-found and as-left readings with the lab's uncertainty. Error, % of tolerance, the result and the TUR are calculated, the next due date and status flow back to the register, and every out-of-tolerance result lands on a list until you record the impact assessment.
Without a template
- Due dates in a spreadsheet nobody checks until the audit
- Certificates filed without looking at the as-found result
- A gauge fails and nobody asks what it measured since
- No idea what next year's calibrations will cost
With ExcelGrand
- Status and due list update themselves from the log
- Error, % of tolerance, Pass / Fail and TUR on every line
- Failures wait on a list until the impact is assessed
- Rolling 12-month plan with cost per month
What's in the file
START
Key figures, quick links and a step-by-step guide.
SETTINGS
Company, warning window, TUR target, decision rule for borderline results, 28 equipment types with default interval and cost, and locations.
EQUIPMENT REGISTER
ID, type, make, serial, location, range, resolution, tolerance (MPE), criticality, method, interval and status – last calibrated, next due and calibration status.
CALIBRATION LOG
One line per certificate or test point: as-found and as-left readings, uncertainty U, error, % of tolerance, Pass / Borderline / Fail, TUR, cost and next due.
DUE LIST
Failed, not-yet-calibrated, overdue and due equipment, most urgent first, plus out-of-service, quarantined and stored items.
ANNUAL PLAN
Rolling 12-month calibration plan per instrument (Due / Late / done) with count and estimated cost per month.
OUT OF TOLERANCE
Failures waiting for an assessment and the impact assessment register: last good calibration, days at risk, product affected, decision, NCR / CAPA.
TUR & INTERVAL REVIEW
TUR rating of the last calibration, results and fails on file, % of tolerance used and interval advice per instrument.
PROVIDERS
Calibration labs with accreditation body (INAB, UKAS, ILAC-MRA) and number, accreditation checks, spend, fail rate and reference standards.
DASHBOARD
In calibration %, action needed, due soon and open out-of-tolerance cases, with charts by location, month, category and TUR.
Take a look inside
Specifications
Format.xlsx
RequiresExcel 2016+ / Microsoft 365
Sheets10
Capacity100 instruments · 400 log lines · 28 types · 15 providers
AlertsOverdue, due soon, no record, failed, borderline, low TUR
MacrosNone
Who is it for?
- Manufacturers & engineering firms
- Pharma & medical device sites
- Testing & QC laboratories
- Workshops & maintenance teams
- Quality managers & metrologists
Frequently asked questions
What does ISO 9001 say about calibration?
Clause 7.1.5 asks you to make sure measuring equipment is fit for purpose. Where traceable measurement is needed, equipment must be calibrated or verified at specified intervals against standards traceable to national or international standards, identified so its status is clear and protected from damage. If it is found unfit, you must check whether earlier results were affected. The register, the log and the OUT OF TOLERANCE sheet cover each of these points.
What should a calibration certificate contain?
At least the instrument and its ID, the date, the lab and its accreditation, the test points, the readings before and after any adjustment (as found / as left), the measurement uncertainty and the traceability of the standards used. The log has a column for each, so the key facts of every certificate can be read at a glance.
What are the 5 points of calibration?
A 5-point calibration checks the instrument at five points across its range – typically 0, 25, 50, 75 and 100 % – to reveal errors that a single point would miss. In the log you can enter one line per test point on the same date; the register then takes the worst result of that calibration.
What is TUR and why does it matter?
The test uncertainty ratio is the tolerance divided by the expanded uncertainty of the calibration. At 4:1 or better the uncertainty hardly affects the pass/fail decision; at low ratios a reading inside the tolerance may still not prove conformity. The workbook calculates the TUR for every line and flags results that are borderline once the uncertainty is added.
Is there a free calibration log template in Excel?
Yes – several sites offer simple free logs with a due-date column. This one adds as-found / as-left results with uncertainty, automatic pass/fail and TUR, an out-of-tolerance impact assessment, a 12-month plan with costs, interval review and INAB / UKAS provider checks, with sample data so you can see it working.
Does it make us compliant with ISO 9001 or GMP?
No workbook can do that. It helps you keep clear, dated calibration records and spot what is due, failed or weak, but it does not perform or certify calibrations and does not replace your procedures, a competent metrologist, your certification body or the HPRA.
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Calibration Log Template Excel
Calibration register & log for ISO 9001, ISO 13485 and GMP sites in Ireland · €69
Calibration log template in Excel – calibration register, equipment calibration records and tracking
A calibration log template keeps your equipment calibration records in one place: a calibration register of every gauge and instrument, and a log of each certificate with the as-found and as-left results. This Excel version works as a calibration tracking spreadsheet too – next due dates, warnings before calibration expires and a due list sorted by urgency.
Use it as your calibration register template for ISO 9001 calibration requirements, ISO 13485 or GMP: record the lab's accreditation (INAB or UKAS), the measurement uncertainty and the TUR, assess the impact when equipment is out of tolerance, and plan next year's calibration schedule with its cost.
Calibration Log Template Excel€69